Aclas ESD machine

An electronic signature device (ESD) is a fiscal device used to generate an electronic digital signature. An electronic Digital Signature comprises of a 77 character set that is produced by an esd machine with the help of a computer. It combines a number of factors e.g. sales transactions in a day to generate a hashed value that is stored on both the computer and ESD machine memory. If any change is made on the stored sales transactions of any day, no matter how slight the change, the signature stored in the ESD and one stored in the computer will not match. This makes it easy to prove data and sales tampering. Evidence of an ESD machine is sufficiently admissible in a court of law.

How is an ESD machine different from a normal ETR machine?

The biggest difference between the two can be seen in the mode of operations. In an etr machine, one creates an invoice in their accounting system, prints out the invoice, then proceeds to manually produce an ETR receipt to be attached to the invoice. On the other hand, an ESD machine automates the entire process. An ESD machine captures the documents before they are sent to the printer. it then attaches a digital signature to the document automatically and then sends it to the printer. As such there is no need of attaching a physical etr receipt to the invoice.

Advantages over an ETR machine:

1. Stores signed copies of the invoices with the digital signature in pdf format on the host computer. As such emailing or sharing of this documents is much easier.
2. Integrates directly into your accounting system.
3. An ESD machine is a network device and as such can be used by multiple accountants at the same time.
4. It can be set to detect invoices only hence minimizing errors.
5. Easily reprint signed documents. This can be a bit difficult with normal etr’s especially if the duplicate receipt is lost.
6. Add original and copy watermarks on the go.
7. Can attach signatures on all pages especially for multiple pages invoices.
8. Saves a lot of time especially for busy offices.

Whats required before purchase of an ESD machine?

1. After making purchase of this item, we will require a scanned copy of your KRA pin certificate with VAT obligations for fiscalization of your esd machine.
2. We will also need information on the type of accounting system in your use on your premises.

Are our technicians free?

YES! Hive does not charge any additional charges provided the esd machine was purchased from us. Once purchase is made, a technician will be sent to you to integrate the device with your accounting system. Training on its use is also free.

Aclas ESD Machine technical advantages

•  Build-in secure OTP fiscal memory, keeping a permanent record of electronic signature which is used to authenticate electronic files saved in the PC or POS.
• No paper copies for all financial documents, only electronic signature copies are kept for tax inspectors or for cross reference purposes.
•  Common share of an ESD device via PC/POS system or networking connectivity to reduce cost.
• Secure, Easy Document Validation, Reliable Storage, and Transparent to the User Operation help to get free from any human errors & eliminate possible disputes.
• With the support of GPRS technology, can save the manpower of Tax officer

FUNCTIONS

ESI is a fiscal electronic signature device for the validation of business to business financial transaction, ie. Invoice, receipt, freight document and bill etc.

• Build-in secure OTP fiscal memory, keeping a permanent record of electronic signature which is used to authenticate electronic files saved in the PC or POS.
• No paper copies for all financial documents, only electronic signature copies are kept for tax inspectors or for cross reference purposes.
• Common share of an ESD device via PC/POS system or networking connectivity to reduce cost.
• Secure, Easy Document Validation, Reliable Storage, and Transparent to the User Operation help to get free from any human errors & eliminate possible disputes.
• With the support of GPRS technology, can save the manpower of Tax officer

Unique Function

• Long-life , water-proof patented membrane keyboard design.
• Graphic LCD 32*144, 2line*16 characters for easy memu selection.
• Option for in-build GPRS module, directly send total tax via GPRS to revenue authority server, to save officer manpower.
• Option for 7.4V1400mAH back up Li battery Rechargable battery, which is able to support about 10 hours working when power interruption encountering.

Specifications

Alcas Esd Machine Installation Services

Esd Machine Installation can at times be challenging. The machine has to be integrated with your existing accounting system in a way that it automatically attaches a digital signature to your invoices, receipts and other documents. Challenges during installation may arise due to network restrictions, firewall configuration errors and software conflict. But worry not, we have highly experienced technicians who have years of experience integrating the aclas esd machine with companies and organizations of varying sizes. From banks to supermarkets, pharmacies, hospitals and retail outlets we have seen and solved it all. Give us a call today for fast prompt services.